Authorized Points With Using a Signature Stamp

While signature stamps are a fairly ubiquitous piece of office equipment, a lot of people still query their place. It might make sense for a secretary to make use of one to sign simple letters on behalf of her boss, however it seems less apparent whether or not a signature stamp is legal for checks or other essential documents. That being said, signature stamps are completely authorized, even on notarized documents, so long as the person using them is authorized to take action and state laws are upheld.

what’s a signature?

On its face, this query appears fairly easy, but legally and historically speaking, it’s a little more complex. That is because while most people think of a signature as something created by an individual writing their name (most often in cursive), that isn’t the only way someone can sign a document. The authorized definition of a signature is mostly based on the intention of the signer and whether or not he meant to authenticate the doc on which the signature seems, not how the signature is definitely made.

While it’s far less common than it as soon as was, there are still quite a few illiterate individuals on this planet, to not point out these with handicaps that physically prevent them from signing their name. For these individuals, a simple X or one other mark will suffice as a signature. Alternatively, a coat of arms or another image that is drawn, stamped or embossed can rely as a signature if its user supposed it to serve as one. This makes sense historically as the clergy and nobility largely relied on their seals fairly than signatures to authenticate documents, and the illiterate lots would usually use just an X.

are signature stamps authorized?

Just as a person might still use a seal, a coat of arms or an X to sign a document, a rubber stamp signature is legally binding as long as the one who used the signature stamp was either the individual the stamp represents or someone legally licensed to make use of to the stamp on her behalf. So long as the person who the signature stamp represents supposed to sign a document, the signature ought to be settle forable. This is why it’s so common for corporations to use signature stamps.

signature stamp legal issues

In fact, as with any legal matter, things are by no means just black and white. There are two major signature stamp authorized issues that can arise, the primary being what occurs when it’s used without permission. After all, a signature stamp only counts as a legal signature if it has the intention of the person being represented by the signature.

Misusing or falsely utilizing a signature stamp is considered fraud as it involves falsely representing that you’ve the permission of the signer. To stop fraud by signature stamps, some states have particular laws about their use, ensuring that approved customers of the stamp have written permission or a signature stamp authorization form. Some states even require these to be notarized.

Similarly, some (however not all) states have particular guidelines for notaries to follow in the event that they’re to validate a document when a signature stamp is to be used. These additional steps are to assist forestall forgery and fraud. While state laws could fluctuate, they may embody details like requiring one or witnesses to watch and sign that they saw the signature stamp in use, or to have the notary note on the certificates that the signature was made with a stamp and to name the signer. If you’ll want to have a doc notarized and you plan to sign with a signature stamp, make sure to mention this to your notary ahead of time so he can properly comply with state laws.

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